Summertime is here once again and like you, we’re all in the mood for pool dips, ice cream, and barbeques. But as the saying goes, “the show must go on,” which means taking care of work responsibilities.
Next time you go to a coffee shop, take a moment to notice all the remote workers hunkered down at the tables, laptop to laptop. It’s a common sight all across America now. In fact, the number of people telecommuting in the US has gone up 115% in the last 10 years.1 How did we get here?
In the past, there was a common misconception that if organizations allowed teleworking, team members wouldn’t collaborate well because they weren’t gathered together in the same room. And all business leaders know that collaboration is essential to productivity, growth, and innovation.Read More
In a memorable scene from Silicon Valley, two characters try communicating through a futuristic video conferencing platform that displays one of them as a hologram. Initially confused by the technology, the other character asks, “Am I hologram to you too?” This prompts a brief silence before the first character replies “No, of course not.”
It was a good question, though. Exactly what any given person will see and hear during a video call depends on multiple factors, including:
– The strength of the current internet connection.
– The UI and UX of the application in question.
– Whether that app is being accessed from a mobile device or desktop.
For example, due to differing conditions, a stream that looks crystal-clear to one person might seem choppy to another. To ensure the best possible experience with video conferencing platforms, decision-makers should ask a few key questions when evaluating potential solutions:
Congrats! Whether you’re a future employee preparing to interview with your dream company or an employer who may have found the perfect candidate for a position, you’ve taken a step forward in the interview process. And quite possibly, one toward your next videoconference interview.
In the race to secure top-talent – and the quest to land the ideal gig, regardless of location – videoconferencing has emerged as a connective bridge. Ideal, a company of specialists using artificial intelligence for task automation, found that about 63 percent of organizations use video interviews during their recruitment process. And with two-way video interviews saving as much as 67 percent on necessary travel costs when compared to more conventional recruitment techniques, it’s no wonder videoconferencing’s popularity has grown.
Videoconferencing has transformed the interview process for both candidates and employers. Whichever side of the camera you’re on, use these tips to take interview convos from “hello” to “hired.”
It’s common to group teleconferencing and video conferencing solutions together, or even to treat the two as interchangeable. While today’s organizations regularly use them for similar purposes (e.g., scaling to multiple remote and branch offices, and reaching teams regardless of individual locations), these solutions are not identical.
Teleconferencing is the more general term. It can encompass almost any meeting in which the participants are not all in the same physical room, although it often denotes a voice-only call. In contrast, video conferencing is more specific, typically referring to converged platforms such as Cisco Webex Meetings, which contain features supporting unlimited voice and video meetings.
To better separate the two, let’s look at the distinctive advantages and disadvantages of each one:
For years, solutions to unite teams and simplify collaboration were defined by brands throwing the proverbial technology kitchen sink at their employees. From there, it was up to these teams to stumble and fumble their way to make these various tools work in whatever ways made sense for their job, setting up a perfect storm of incompatible connections, IT woes and communication delays. And while this may have been ok to “get by,” something better for a new world of work – one that calls for more nimble responses from dispersed teams that want to connect and interact in real time – was needed.
Thankfully, that something better has arrived.
Can we all agree that one of the best benefits of working remotely is skipping the morning traffic jam, powering up your laptop, and jumping on a Webex from the comfort of your own home? And for businesses, the perks of collaboration technology are clear – including increased productivity for global teams. As we continue to re-think how remote teams are shaping the future of work, one other benefit that can’t be ignored is the positive impact remote workers have on the environment.
Whether you dread them or delight in them, meetings are a part of everyday work life. And while unproductive ones can be seen, at the least, as an annoyance, the cost of meetings like this can be astronomical; as in costing companies more than $37 billion annually.
Technology can be the great differentiator between dynamic and mutually rewarding meeting experiences and unfruitful gatherings where ideas become stuck and conversation stalls. Do you know what tech your meetings are missing that could be slowing down progress? Take a look below and see how WebEx tools can help fill in missing meeting pieces.
The “Gather ‘Round the Conference Call” Meeting
Meeting attendees hunkered around a conference speakerphone, jockeying for space and hoping their input is heard.
WebEx conferencing that fosters face-to-face connections with remote team members, which in turn, promotes better idea sharing.
An interactive meeting where everyone is seen, feels engaged and has a voice.
The “Can Everyone See This?” Meeting
A meeting attendee, only partially facing their audience, sketching out a potentially ground-breaking idea, as others struggle to see it.
Interactive WebEx “white boarding” that allows teams to share and collaborate in real-time with key visuals.
An engaging visual representation of possibilities, plans and progress discussed during the meeting.
The “We’re Sorry – Your Password is Incorrect.” Meeting
The irritation of remembering (and entering) complicated passwords when trying to join a video meeting or conference call.
The ease and simplicity of connecting to a meeting with the touch of a button.
Remote team members who can join the discussion quickly, no matter where they are, on the device of their choice.
What technology is missing from your meetings that would empower your teams to achieve more? Have a more detailed look – and explore other WebEx tools that lay the foundation for easier and more reliable meetings – with a free WebEx trial.
If my alma mater Villanova is a testament to anything, it is my love of college basketball. So naturally, when March rolls around, I’m completely psyched to be in front of the TV watching elite teams – and a few Cinderella contenders – battle it out on the court. However, as much as I love on-court action, if I’m not careful with my time, something I like to call “meeting madness” can take hold.
Thankfully, I’m pretty savvy at using WebEx tools to coordinate priorities so I can still cheer on my team and accomplish my work goals. Here are a few WebEx playbook strategies you can use as a guide to do the same.
First Quarter – Put Together a Team
Whether you’re in pursuit of an on-court victory or a business win, the right team mix makes all of the difference.
When colleges scout new players, they visit a vast amount of schools to discover talent that aligns with their team’s needs. When the time comes to recruit new talent for your work team, use WebEx’s videoconferencing tools to connect with remote work candidates around the world with an abundance of diverse backgrounds that enrich your team. All without the hassles of travel.
Second Quarter – Have a Game Plan
In basketball, you don’t make it to the championship without a game plan. And for a successful meeting to happen, everyone must be able to share in the game plan for whatever wins you’re after.
WebEx’s screen sharing provides everyone on your team an opportunity to share resources and keep up with what’s going on, all in real-time. Which is especially important if any parts of your game plan changes and there’s no time to chase down files, for example. The white-boarding feature is also definitely handy for sketching out big plays or ideas as well.
Third Quarter – Gain Speed and Agility
When projects are on strict deadlines or when team members are working outside of the office, WebEx provides the competitive and flexible work options.
If you need to hit the ground running with a brainstorm or when need to bring everyone together for a must-attend meeting, the WebEx WebApp instantly allows access to a video conference via web browser no matter where you are, giving your team some maneuverability to aim for success before that final business buzzer hits.
Fourth Quarter – Workin’ the Court
Now that you know a bit more about the mobile meeting tools available to you, it’s up to you and your team to execute and get in the game and strategically use them to foster growth and engagement for your business.
So how do you use technology to balance out work obligations and your personal time? Share what works for you, with the hashtag #DefeatMeetingMadness.
From music players and computers to televisions and data storage, technology trends are constantly evolving. And since this also includes the technology we use to collaborate, this means meetings have evolved as well.
From the traditional “gather round the conference room table” events from the 1960s to the collaborative work spaces of today, join us for a fun “wow, remember when?” trip down business memory lane as we look back at the way we use to meet and the new tech-driven ways we collaborate today.
Check out the infographic below, then get started with better collaboration for free.
From iced-over bridges to snow-covered highways, Old Man Winter has had a firm grip on most of the country recently. And while that may mean a snow day for some, for many, the work day must go on.
Thankfully, remote work tools like WebEx and Cisco Spark are available to keep teams connected and work moving forward. And even though snow is a rarity in San Jose, over the years, I’ve learned lots of work life “weatherproofing” tips that keep productivity up when inclement weather keeps you away from the office.
Morning Consistency is Key
It’s totally understandable how blustery weather would make you want to stay bundled up in your PJs or work from your laptop in bed. But if you’re working remotely due to the weather, keeping to your morning routine as much as possible can mentally set the stage for a more productive work day.
If you normally exercise outside in the mornings, but can’t, do a quick workout in your living room to maintain your normal pre-work routine. Go to your closet and get dressed, even if you’re just going down the hallway to your home office. Whatever it is that you do to kick off your work day, do it! It will kick start your mind into work mode.
Keep Your Desk Ready-to-Go
Speaking of your home office, the moment you hear bad weather may keep you housebound is the time to ensure your work space is work ready. National Clean Up Your Desk Day was great inspiration for me to take a few moments to declutter my home office space. Everything is now in its place, which saves me a rush cleaning job when impromptu WebEx meetings have to happen. An added bonus? Studies show that a decluttered workspace leads to more productivity.
Check Your Tech
One minute before a remote meeting or conference call begins is not the time to discover your technology has gone on the fritz. If weather is keeping you housebound, you’ll need to rely on your tech tools to stay connected, so make it a habit to ensure any and all technology software and hardware you use is online and ready to go when you need it.
Plan B & C & D Location
If bad weather knocks your power or causes internet connectivity issues for example, having a nearby location to work from is a must.
A nearby coffee shop or even a library are just a couple of options. Wifi is often free and nothing beats a hot cup of coffee if you’re forced to travel to another location.
Set Expectations and Boundaries
You know when you’re working from home that you’re actually working. But does everyone else?
When bad weather keeps people who do not work remotely inside, it’s easy to see how they may not understand how you could be carrying on your work day as normal. If you have children, they’re probably home with you if the weather is bad and may not understand that yes – you have real work to do. In these instances, set boundaries and expectations early so everyone understands that even though you’re physically at home, you have to remain focused.
There is definitely something to be said about maintaining a work-life balance, so be open and communicate to your children or friends when you can chit-chat, play games or watch a movie with them.
Has bad weather kept you in the house recently? Share how you’ve been able to stay in work mode with me on Twitter @WebEx, with #WinterWork.
Being knee-deep into the holiday season means another banner year for WebEx is in the books and coming to a close, folks! There is no time like the present to reflect on how we spent the year helping you to keep business moving forward, uniting your global teams and even earning an accolade or two in the midst of it all.
Before we break out in “Auld Lang Syne,” here’s a look back at some of the best WebEx moments from 2017.
Take Two Minutes with Us
Our “Two Minute Take” video series gave everyone an all-access pass behind the scenes as Cisco team members got candid on their busy work lives and how the dynamic duo of WebEx Meeting Center and Cisco Spark help them balance their time, meetings and more.
From keeping project manager Ally on task and in touch with her remote team to helping inside sales manager James stay in-the-know when he’s on the go or halfway around the world doing charity work, the series provided an insider’s guide at staying productive while living your “real” real life.
Upgrade Your Remote Business with Influencive
Though brick and mortar offices still exist, the business landscape is taking on a more digital look as more entrepreneurs tap technology to establish and grow their brands. That made 2017 the perfect time for Cisco WebEx to form a ground-breaking partnership with Influencive and its founder, entrepreneurial rock-star expert Brian D. Evans.
Through the partnership, Brian and his team shared their tried-and-true insight into the unique challenges of conducting business for social entrepreneurs and elevating these tech-based businesses to new heights.
Get Smart with Impactful Webinars
This year, we were ecstatic to connect the WebEx community with some of the industry’s most impactful and innovative thinkers on all things digital, data and business growth with our webinar series.
- The Presentation Company’s Janine Kurnoff shared best practices on using data visualization to tell more compelling stories.
- Striving to “solve the world’s biggest problem” of untapped human potential, Evan Carmichael guided participants on a journey to nail down their personal motto for finding success in 2017.
- Author Jacob Morgan challenged us to think differently about employee engagement, and gave us essential tips for building an “experiential organization” to create new business value.
Once Again, Kudos from Gartner
This year marked the 9th time Cisco was designated as a “Leader” in the Gartner Magic Quadrant for Meeting Solutions!
Thanks to its Cisco Spark, Cisco WebEx and Cisco Meeting Server offerings, Cisco was positioned in the highest and furthest positions for its “Ability to Execute” and “Completeness of Vision” for meeting solutions.
WebEx + Cisco Spark = BFF
This year we celebrated #NationalBestFriendsDay with our number one pal, Cisco Spark! We go together like peanut butter and jelly, coffee and donuts, burgers and fries, meetings and messaging. There is a lot more in store for Cisco WebEx and Cisco Spark in 2018 that we can’t wait to share, so stick with us. Until then, Happy New Year!
It’s that time of the year again! The days are shorter. The weather is cooling down. And your manager is asking to see your team’s 2018 plan ASAP.
When there’s a lot on your plate between work and home, staying productive and efficient is non-negotiable. Add in the logistics of coordinating a remote team and the stress can add up quickly. But those end-of-year deadlines don’t have to bring your team down. Follow this simple guide for streamlining your workflow to get that annual plan wrapped up. Hint: the key is collaboration.
Step 1: Create a work space
First things first, you need to assemble your key players together in one place. And I don’t mean a conference room.
To work together fluidly, you need a virtual workspace. Create a Cisco Spark room and include everyone who will contribute to the planning process. You can use it to chat about updates in real time, share documents, review feedback, and even add bots to help you with scheduling and project management. Label the room and ask your team to use it for annual planning only, so conversations stay focused and on-task.
Step 2: The kickoff
Next, schedule a WebEx session to kick things off. Share an agenda in advance to keep the meeting structured. Ask your team to turn on their video – having some face-time can go a long way in rallying everyone around a common goal and help ensure you’re all on the same page.
Consider preparing a few slides with an outline of the plan and share your screen during the meeting. Have everyone weigh in with initial ideas about what’s been working, what’s not, and what the priorities should be for the next year.
Before you close the meeting, be clear about the expectations and next steps. What should be included in the plan? What are the deadlines? Recap team assignments so everyone can divide and conquer.
Step 3: Sharing is caring
Now it’s time to get to work. After your meeting, share a recap in the Cisco Spark room to reinforce the next steps and deadlines.
As each member of your team fulfills their assignments, have them share updates and documents in Cisco Spark. It’s a lot simpler than searching through lengthy email chains to find attachments or links.
Collaborate in real-time via chat or call team members directly, all within Cisco Spark. Bouncing ideas around in as they come up will help move things forward quickly, and you can keep your team in-the-know if things change.
Step 4: Review and revise
Once your plan is drafted, it’s time to start editing. Set up another meeting with your team to review the plan together as a group. Ask yourself a few essential questions along the way. Does the presentation tell a clear story? Did we accomplish what we set out to do? Is our data presented in an impactful way?
Make edits in real-time during the meeting, and continue any follow up via Cisco Spark if you need to add finishing touches.
Step 5: The final presentation
This is where all of the team collaboration will pay off. It’s Showtime!
Schedule a meeting with your manager/stakeholders over WebEx. Have everyone fire up their video and share your deck (just be sure to share your application instead of your entire screen to avoid any distracting notifications). And don’t forget to record the meeting – you can send out a link so anyone who missed out on the presentation can catch up.
Step 6: Celebrate! And keep the conversation going
After you’ve nailed your presentation, congratulate your team and pat yourself on the back. Now that your annual plan is in place, you can keep the work moving in Cisco Spark. Create new rooms for individual projects and initiatives once your plan is approved, and check back in throughout the year.
Having the best collaboration tools makes a big difference when it comes to planning, and every team has a different style that works for them. How does your team approach planning and workflows? Tell us in the comments below!
May 04, 2018 — Webex Team