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Screen Share Analytics
21 screen sharing statistics you need to know in 2021

As remote work has taken off and online meetings have replaced many in-person gatherings, effective collaboration now depends more heavily than ever on having the right software in place.

The best audio and video conferencing solutions allow for in-depth, real-time collaboration, with functionality that extends far beyond simply being able to speak with and see the other participants in a meeting.

Most importantly, they include screen sharing capabilities that enable attendees to show their entire screen or just a particular tab or window. Screen sharing is an integral part of video conferencing software and an important component of remote work, which grew 159% between 2005 and 2019.

Let’s dive deeper into screen sharing’s importance with some statistics.

21 Screen sharing statistics

Screen sharing intuitiveness statistics

When screen sharing is easy to use, it helps video calls proceed more smoothly, with less time lost trying to ensure everyone’s on the same page.

1) More than 50% of video conferencing participants spend at least 10 minutes or more on meeting setup, for example by having to tell everyone to open a specific document, or not knowing how to enable screen sharing. (Source)

2) Annually, organizations lose as much as $34 billion in productivity due to those sorts of problems related to starting and conducting online meetings. Screen sharing could help address this issue by letting everyone focus on the same asset and avoid crosstalk. (Source)

3) 67% of employees say they’re more likely to contribute to a video conference with interactive features like screen sharing than they would on an audio-only call. Anyone can share their screen, given the right permissions. (Source)

4) Similarly, 40% of companies feel like video conferencing makes their employees feel more engaged. These organizations use it most commonly for one on ones (80%), standups (78%) and large meetings (77%), all situations in which a screen sharing could support coordinate training, review, demos, and more. (Source)

Women sitting in office chair with her feet up on the desk and looking at her device and screen sharing

Screen sharing statistics for online meetings

Screen sharing is vital to modern online meetings, providing more collaboration opportunities whether by sharing a slide deck or walking people through a workflow.

5) 89% of employees feel like an online meeting with video and screen sharing reduces the time it takes to complete projects. (Source)

6) Online meetings with screen share functionality are most often joined from laptops (77% of participants) and phones (31%). The leading screen share solutions support sharing from any device, although larger screens usually work best for complex demos. (Source)

7) Almost 90% of organizations are conducting virtual interviews instead of in-person ones per Gartner. Screen sharing is a common way to test an interviewee’s skills on the fly — for instance, by having them write code or work through a problem. (Source)

8) To reliably share your screen during an online meeting that also has video and audio, you will ideally have at least 1 Mbps of bandwidth available both upstream and downstream. Faster connections will provide less jitter, latency, and packet loss. (Source)

Screen sharing statistics for in-depth demos and webinars

A screen share is a perfect way to walk a customer through a product demo or a webinar.

9) Over 70% of B2B marketers believe that webinars, many of which include screen shares as a way to demo a product’s key features step by step, are the easiest way to generate high-quality leads. (Source)

10) 92% of webinar attendees prefer to have a Q&A session at the end of the event, a process that can be greatly enhanced by screen sharing to provide an in-depth answer supported by a practical real-time demo. (Source)

11) Almost 60% of webinar hosts use a combination of live and pre-recorded video, including screen shares and video feeds, to make their presentations more engaging. (Source)

12) 95% of companies are exploring fresh strategies to engage their customers as a result of COVID-19, and 92% are implementing changes across digital channels, such as screen share-enhanced webinars and videos. (Source)

Screen sharing statistics for remote training

As remote work becomes more common, screen sharing plays a critical function in enabling real-time collaboration that simulates what it’s like to be in the same room looking at the same document or presentation:

13) Almost half of all webinars are for employee onboarding and training, which often include screen shares to show workers how a certain system works or to walk through a key document. (Source)

14) 89% of organizations offer webinar-based trainings with integrated screen shares and feel as though they can easily scale these types of programs across their target audiences. (Source)

15) Over 60% of executives think video conferencing and screen sharing improve the quality of communication and 50% think these technologies enhance understanding, which is vital during onboarding and training. (Source)

16) Only 33% of companies had a remote onboarding strategy in place as of September 2020. This low number illustrates how much room there still is for growth of screen sharing solutions, which accelerate onboarding by enabling anytime/anywhere training. (Source)


Screen sharing statistics for team collaboration

Above all, screen sharing is a way to collaborate better from any device or location:

17) Almost 90% of remote workers feel like they’re more connected to teams and projects when they use features like screen sharing and video conferencing. (Source)

18) 94% of companies say that access to video conferencing solutions with functionality like screen sharing enables increased productivity. (Source)

19) Nearly 75% of professionals expect remote work to become the new normal at their workplaces, meaning that screen sharing will be front and center in how they collaborate, taking the place of physical conference rooms. (Source)

20) More than 50% of professionals have taken a video call or conducted a screen share from a home office and 33% have done so from a coworking space. (Source)

Screen sharing growth statistics

The future is bright for screen sharing:

21) Video conferencing solutions, which incorporate screen sharing, are projected to expand at a compound annual growth rate of 9.9% from 2020 to 2027. (Source)

Screen sharing is here to stay. Via screen shares, solutions like Webex enable new modes of collaboration that don’t depend on traditional offices or on tools like email and phone calls, which unlock higher productivity for employees.

Screen sharing is an essential part of remote work. Learn more by getting started with a free trial today

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Man using Webex Assistant on Webex Room devices
Top 7 Webex Assistant Device commands to enhance your meetings!

Enhance your meetings with Webex Assistant

As we look to return to the office, the meeting room as you once knew it might be slightly changed. Deploying Webex Assistant will make the return back into the office a much easier one, as it allows users to interact with your Webex Room devices in a whole new way! Webex Assistant can help make calls or even share your screen without ever touching the device! Let me take you through a few commands which can be useful as you re-enter the workspace.

Useful commands as you re-enter the workspace

1) Start My Meeting – the ability to have what I nickname “No Touch Join” is an amazing feature. If your company has enabled booking of meeting rooms you can walk into any Webex Assistant enabled meeting room, if you are present at the time the meeting starts Webex assistant will ask you if you want to join the meeting now! We call this Proactive Meeting Join, and all you have to do is say “Yes” and the meeting will start. If you are running late or want to join early – no problem, you can just say the following phrase “OK Webex, Join the Meeting.” The device will take care of the rest and join the meeting for you!

2) Call a colleague – Sometimes you are in a huddle space or focus room, and you just quickly need to call a colleague who might be at home or at his desk. Instead of sending a Webex Teams message, you can just ask the Webex Assistant on the device to call that person directly from the device. To do this you can use the following command “OK Webex, Call Richard Bayes.”This will tell the device to search for Richard Bayes in the directory and call their directory number. If this user has Webex Teams or a personal device, it will ring them directly and you can easily have a call without pressing any buttons!

3) Share my screen – Webex Assistant can also easily share your screen into the call or meeting. Just by using the phrase “OK Webex, Share My Screen” you can start a screen share of any connected source without having to touch the device. Just another way to make your life easier. You can end the screen share as well with the “OK, Webex, Stop My Screen Share”

4) End the call – Another useful feature is the ability to end the call without having to touch the device. When you are ready to end the call just say the phrase “OK Webex, End The Call.”

5) Start or Stop a Recording – When you are in a meeting and you want to record it, Webex Assistant is also able to help start and stop the recording with the following phrase, “Ok Webex, Start a Recording.”

6) Turn up or down the Volume – Your colleague is sharing that new awesome marketing video and you want to get the full experience. If the touch panel is 6 ft away or being occupied by someone else then no worries, you can just say the following phrase “OK Webex, Turn up the Volume.” You can easily turn your Webex Room 70D into a party room! No one said work had to be quiet all the time, right?

7) Show the Room Calendar – So you just finish a marathon 2-hour call with Finance and you need some time to consume what was spoken about, write some notes and finish up some messages that you received during the meeting. Instead of being forced to leave the room right away, you can easily ask the Webex Assistant if the room is free so you can continue working and be productive. All you need to do is say the following phrase, “OK Webex, Show me the calendar.” Webex Assistant will return a quick summary of the next call and show a detailed list of the rest of the days meetings!

Ok webex what can you do?

That’s not all!

These are just some of the ways to get the most out of Webex Assistant, and we are always adding features and more commands to make your life a little easier so you can focus on the important things in the office or at your desk! There’s also Webex Assistant for Webex Meetings, which is the first and only enterprise digital AI meeting assistant on the market. Think Alexa or Siri for the workplace. It also uses voice commands to help improve your productivity and meeting experience. No need to take notes, capture action items, or find meeting controls. Webex Assistant provides real-time meeting transcription, highlights action items, and takes notes.

You can always ask your AI-powered assistant what it can do you for with the following phrase “OK Webex, What can you do.” This will return a list of different actions you can take!

Please make sure to register for our upcoming webinar, Safely Return to The Office with Webex Rooms, on August 18th, 2020.

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Still Need Help?

What would you like to do?

Join a Webex online meeting.

Learn more about web meetings and video conferencing.

Sign up for Webex.

Visit our home page or contact us directly for assistance.

Read more