Cloudlock: Making team collaboration secure both within your business and outside
Today people are working with peers from different locations more than ever before. I work from a home office just outside London, with multiple teams that span the globe. And I understand first-hand how important it is to be able to easily and effectively meet and collaborate remotely. I rely on video conferencing and team collaboration daily, and I’m confident that many of you do, too.
Video Conferencing and team collaboration that help you work your way
Last month, Cisco transformed the way people meet with Webex Share™, Webex Room Kit Mini™, Webex Board 55™ as well as the Webex Board 85™, all of which enable remote workers to connect with team members in huddle spaces. The new products give us the meeting experiences that we all expect of Webex collaboration tools: high-quality video, audio, and content sharing capabilities, as well as the ability to sketch out ideas on a whiteboard. With these devices, we really can meet as if we were in the same room.
I join remote meetings many times a day, and I find it very important to feel like I am there with my team. I want to see everyone’s expressions, which helps me to be sure that I have really understood the nuances of our discussions. And the ability to share presentations and documents quickly helps me be sure that the discussion flows easily.
To make the best use of our time in the meeting, I like to be able to set aside, in one place, things like documents, links, and images that we need to move work forward. With the Cisco Webex Teams collaboration platform, all the information shared before, during and after a Webex meeting is kept in one space, which is available to all my team members. This means that coming back to that information after a meeting is easy and the follow up goes smoothly.
Security and compliance for remote team collaboration
Chief Information Security Officers and IT need to consider more than just the ease of use and breadth of functionality. Security and compliance in collaboration — making sure that the information that we share is safe, and complies with company data loss prevention policies — is critically important. Collaboration applications and platforms must keep employees and the information that they share safe.
In his recent blog, Jono Luk talked about the security and compliance features of the Webex Teams collaboration platform. He described how data is protected by end to end encryption in Webex Teams — using a single encryption key for each customer. Companies also want to know that information is not shared in ways that break their compliance policies, which is particularly important when people work with others outside their company. Nemertes illustrates that over 55% of team collaboration use cases include people working with others outside their company.
Cloud Access Security Broker (CASB) applications and Data Loss Prevention (DLP) applications can be deployed in order to protect shared information. The Webex Teams collaboration platform allows companies to use their existing CASB and DLP applications to protect information that is shared by their own employees with people outside the company, and to implement automated policy-based remediation actions. This means that any information that is shared by a company employee in a Webex Teams space, whether internal or external, is protected by the DLP or CASB application of their own company. Many other collaboration platforms do not provide this ability to have oversight of a user’s behaviour in spaces owned by external organizations.
Keeping shared information safe
Now, why is this important? And what does it mean in practice? As an example, think of a manufacturing company that needs to actively collaborate with a large number of third-party suppliers. While they have to share some detailed information with these vendors, it’s critical not to share too much, and accidentally provide information that would be valuable to competitors. And that’s where CASB and DLP integrations with collaboration applications can help.
The Webex Teams collaboration platform integrates seamlessly with the Cisco Cloudlock CASB, which allows customers to create custom policies to protect information without overwhelming administrators with too many alerts. Cloudlock also offers a wide variety of prebuilt policies to protect against the sharing of Personally Identifiable Information (PII), Payment Card Information (PCI), or HIPAA related data.
The integration between the Webex Teams platform and Cloudlock makes it easy for you to protect sensitive data with multiple levels of policy enforcement for both internal and external collaboration. As well, we all understand that the retention and oversight of content is a key requirement for many regulated industries. For added compliance, monitoring and e-discovery functionality, we partner with third parties including Smarsh, an industry leading archiving provider, which services many of the largest banking customers worldwide.
With these capabilities, you can take advantage of the strength of Cisco’s Collaboration and Security expertise. Your users can work together easily and effectively, with people inside and outside your organization, while keeping the information shared in Webex Teams spaces safe and secure.
Check out how Webex Teams can help teams work together effectively, and visit Cloudlock to see how you can better protect sensitive data and collaborate with confidence!
Sep 27, 2022 — Geoffrey Huang