The prospect of having to sit through a meeting doesn’t always excite everyone. Although meetings have the potential to be fun and collegial gatherings that also help move projects along, many of them don’t live up to that promise.
What can go wrong in a typical meeting?
Sometimes, meetings can consume a lot of time and make participants feel disconnected from what’s going on across the company at large:
On the bright side, meetings don’t have to be unproductive. With the right tools in support of a coherent strategy, you can run meetings that cover everything you want while keeping everyone engaged. And now, with so many people working from home, it’s important to understand how to help employees feel connected. Here are four proven tips for taking your meetings to the next level.
Why are so many meetings unfocused? Because no one, other than maybe the host, really knows what’s going to happen or who is participating.
That’s why it’s important to send out an agenda containing the main points you want to cover in the time allotted. In Webex, you can add an agenda directly to your meeting invite.
Having an agenda creates structure and helps you maximize the time you have. Once you write everything down and ensure it’s covered point by point, you might even find that you have time left over and can end the meeting early, which is good news for everyone’s productivity as they can get back to other tasks.
As for establishing context about who will be in the meeting, this is where cognitive collaboration solutions can make a real difference. These AI-driven platforms can pull information from multiple sources, such as public social media profiles and various directories, to create context and enable more seamless collaboration
How much meeting time is lost to simply trying to get the session started? Invitees may have to dig through their inboxes to find the dial-in or link, and even when they have it ready they might need to jump through a few hoops first.
Downloading applications and plugins, entering a PIN, finding a compatible device – these complications make meetings overly complex and less useful. To get things back on track, think about simplifying the join process.
A collaboration platform like Webex lets you invite anyone and everyone with a simple set of steps. Most of the time, it’s just a singular “step” – tap or click the button to join when it’s time. Whether someone is using a PC, Mac, phone, tablet, or standard-based video conferencing system, participation in straightforward.
Video conferencing provides benefits that no other meeting technology can:
Video meetings are good for many different use cases. You can set up one to touch base with internal staff, recruit and interview candidates for open positions, host a webinar, and much more.
When a meeting ends, sometimes the host will send an email that summarizes what happened and provides a link to the recording. This is a good approach, since it reinforces what was covered and can be especially useful for people who weren’t able to join.
There are other ways to follow-up beyond just email, though. A recording of the meeting can be very informative, plus there’s the option to use a chat app to share additional collateral and thoughts in real time. With Cisco Webex, you can follow-up with ease and host the most productive meetings possible.
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