Categories: Video Conferencing

Fueling real-time collaboration with a video conference meeting

Why join a video conference instead of hopping on a phone call or Voice over IP (VoIP) session? Because high-definition video allows you to meet face-to-face with customers, clients, and colleagues, even when you’re far apart. 

A modern video conferencing solution can also combine important collaborative functions such as screen sharing, VoIP, audio and video recording, and meeting broadcasts into one easy-to-use platform. With secure single sign-on, web browser access and intuitive mobile apps for iOS and Android, it’s never been simpler to collaborate from any location or device.

If your SMB or enterprise is looking to encourage and improve your collaboration, video conferencing provides a straightforward way to do so. A major Stanford study found that collaborative teams were able to focus on their tasks for 64% longer than their solitary counterparts. In the real world, the unique focus provided by video takes such collaboration even further. 

Rather than the lack of transparency with audio-only calls (Is anyone listening? Are they talking but muted? Maybe everyone is checking their phones?) video conference meetings provide maximum clarity. Let’s look at what you can expect from a video solution and how to make the most of Webex.

Video conference meeting FAQ

Not all video conferencing solutions are the same. They vary in their features, pricing, and integrations, while typically revolving around a core set of video and audio calling features. As you assess your options, consider these key questions:

Do I need a specific app to participate?

There are multiple ways to participate in a video conference. For Webex, you can use mobile apps for iOS or Android, any standards-based video conferencing system, the desktop client, or even your web browser. For the latter, no download is required. You may wish to use a headset to minimize feedback and improve audio quality. Dial-ins are another option for connecting to audio.

How do I join the video call?

Joining should be easy – emphasis on “should.” Some solutions may make you jump through hoops first or require a dial-in number and PIN to be keyed-in. With Webex, you can instead easily enter the meeting with just a tap or click, or have the meeting come to you via the Call Me option – just answer the call and you’re in. 

What kind of quality can I expect? Is it real-time?

At peak quality with a stable internet connection, video conferencing enables real-time collaboration. Team members can interact almost as if they were in the same room and also present visual aids or share their screens. For example, Webex allows for full screen sharing or sharing a specific app or document. You can also have a video feed running next to the screen share.

What about muting and audio controls for my online meetings?

Distracting background noise is one of the main concerns of video conferencing, but there’s an easy fix: mute buttons. Every Webex participant can mute their own audio with one click. As a meeting host, you have more sophisticated options at your disposal, such as muting specific participants, muting everyone, or enforcing muting upon meeting entry.

Someone can’t make my video conference. What’s the best way to bring them up to speed? 

By recording the meeting. Recording and sharing are both straightforward with Webex. You can record the meeting and then email a link to anyone who wants to reference it. Viewing and listening to the recording doesn’t require any specific playback software. Just click the link and it will start playing. 

How many people can join my video call?

One of the key benefits of video conferencing is that it’s suitable for both large and small-scale forums. You can set up a video conference with just a handful of your internal team members, or go big and invite thousands of people to the call. Different Webex plans permit up to 100,000 people in a meeting.

Are my online video meetings secure?

The stakes are high for audio and video conference security, since participants have a virtual front-row seat to potentially sensitive discussions. Webex includes multi-layered security features to keep your conferences safe. These include at-rest and in-transit data encryption, advanced password management options (like requiring a password for each meeting and setting minimum password specifications), role-based access, and secure data center and cloud infrastructure behind the scenes.

 

How do I get started with video conferencing?

A free-to-start trial lets you test the major features of a video conferencing solution before you make a decision about how to proceed. To start your free Webex trial, simply visit this page.


Webex, the leader in video conferencing.

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