After a year of uncertainties in the events industry, one thing is for sure: in-person events are evolving, and event planners are aiming to make the entirety of the event experience as seamless, connected, and data-driven as their virtual events.
One aspect in particular that has often involved disparate hardware, software, and processes is the attendee check-in experience.
As event professionals aim to create efficient, safe, and fully branded check-in processes, they want to avoid clunky badge printing and scanning hardware, unreliable internet, and slow check-in experiences.
Top notch onsite event management is essential to in-person and hybrid event success. As the new in-person event landscape continues to take shape, there’s a clear need for tools that wow attendees and eliminate onsite headaches for event organizers.
Webex Events is excited to open up our early access program for the newest addition to our end-to-end event management suite for in-person, virtual, and hybrid events, Webex Events Onsite, an all-in-one event check-in and badge printing solution.
Webex Events Onsite equips event organizers with everything they need to power safe, seamless, and engaging onsite event check-in experiences. With Webex Events Onsite, event professionals can ditch multiple vendors for software and hardware needs and enjoy a single packaged solution for in-person and hybrid event tech, hardware, and onsite support needs.
Launch Seamless Event Check-In
The event check-in experience is the first touch point for attendees at an in-person event. If you stick the landing at check-in, you’re sure to start off on the right foot with attendees. Webex Events Onsite makes this possible with intuitive event check-in and badge printing that’s fully customizable.
At Webex Events, we design our solutions to be simple, yet highly flexible. Webex Events Onsite is no different. Event organizers can build their end-to-end check-in experience with ease and based on what works best for their event.
You can decide how involved you want to be in the check-in process by selecting between an on-demand kiosk or distributed check-in (for when staff checks in attendees), using the latest hardware–– your own or rented from Webex Events.
Integrate Attendee Registration Data
Want a seamless integration between registration and badge printing? Webex Events Onsite works seamlessly with Webex Events Registration. If you opt to use a third party registration platform, no worries! You can easily upload a list of attendee data directly into Webex Events Onsite.
Once the check-in process starts, planners can choose to give attendees the chance to verify the accuracy of their information before printing, reducing costs from unnecessary reprints.
For example, if your attendee registration includes a question about food allergies, you can allow attendees to update their answer in real-time as they’re checking in. Is their name misspelled? They can edit before printing.
Save Time with Fast Track
Say goodbye to long check-in lines by enabling Webex Events Onsite’s Fast Track feature. Once attendees check in by scanning their QR code or searching by their attendee information, the Fast Track feature takes them directly to the confirmation page and off to pick up their printed badge!
Brand and Customize Your Way
Webex Events Onsite enables event organizers to fully customize the attendee check-in process. Think of Webex Events Onsite as an extension of your brand. Incorporate your brand colors, logos, and verbiage into every aspect of the event check-in experience.
Contactless Check-In
In some ways, the event industry will never return to the old way of doing things. This includes check-in processes! Webex Events Onsite enables you to make your check-in process completely contactless, so you can prioritize safety in every aspect of your event.
Customize and Print Your Event Badges
Event badges are an extension of an event’s brand experience and serve as a source of truth for attendee information. Webex Events Onsite enables you to create beautifully branded badges that also include essential attendee information.
Tie Badges to Ticket Types
Badge printing has never been easier and more customizable than with Webex Events Onsite. Webex Events’ badge printing capabilities unlock the power of a personalized attendee experience.
You can assign all attendees the same badge or customize based on ticket types. For example, with easy-to-use conditional rules (no coding necessary!) you can designate sponsors and exhibitor badges with customized badge designs and icons that allow them to access specific areas of your event space.
Create Customized Badge Layouts
Webex Events Onsite is easy to configure, simple to use, and highly flexible. To create event badges, simply drag-and-drop to create the badge layout you want.
Incorporate your logo, customize where text is located on the badge, and add graphic design elements to really make your badges pop!
Rent Onsite Event Hardware, Minus the Hassle
When we say an end-to-end event check-in experience, we mean it. Event organizers can rent all of the latest event check-in and badge printing hardware directly from Webex Events. We’ll provide you with everything you need including iPads, iPad stands, printers, routers, and your printing supplies.
Once you let us know how many attendees will be at your event, we’ll ship you everything you need to bring your check-in kiosk and printing station to life.
We’re here to help you build your dream event that’s tailored to your exact needs. Our Webex Events Onsite technology can be used with iPads and badge printers rented from us, or your own hardware.
Lean on Professional Services and Support
At Webex Events, we believe you can execute amazing events when you’re equipped with flexible technology and services. With Webex Events Onsite, you can choose to manage the entire check-in process on your own, but if you’re interested in additional help we’re here for you every step of the way.
During your event, you can choose to leave all of your onsite check-in and badge printing coordination to Webex Events’ Professional Services team. Need help building your check-in app, designing badges, creating custom rules, or ordering hardware and venue internet? We have you covered.
Solutions for Your Entire Onsite Experience
In-person and hybrid events need technology that supports an immersive and end-to-end attendee experience. Webex Events’ seamless lead retrieval, customized registration, and engaging Live Display are all essential components of truly successful in-person and hybrid events. Learn more about Webex Events’ event solutions and how they complement Webex Events Onsite.
Lead Retrieval
Webex Events Onsite printed badges work seamlessly with Webex Events’ Lead Retrieval, making it easy for sponsors, vendors, and exhibitors to scan attendee badge QR codes directly from their phone with the Webex Events Lead Retrieval app.
Registration
Webex Events Registration enables you to craft beautiful, branded registration pages that seamlessly connect registration data to Webex Events Onsite, your virtual event suite, event app, and community.
Live Display
Webex Events Live Display turns your event into a branded visual experience. With Live Display, you can customize your event content in real time, and then publish it to every screen in your venue. There’s no hardware to buy or extra software to download, so you can launch Live Display in moments.
Bring Seamless Event Check-in and Badge Printing To Your Next Event
In-person and hybrid events are here, and with Webex Events Onsite, they’re better than ever. The check-in and badge printing process doesn’t have to be boring or cumbersome. With Webex Events Onsite, you can wow your attendees from the moment they walk in the door.
Ready to ditch the complexity of onsite event management and craft an immersive event experience attendees will never forget? To learn how Webex Events Onsite can take your in-person event to the next level, reach out to schedule a personalized demo with our team of Webex Events Experts.
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