Sharing your screen is a great way to give someone a virtual window into your world, or to gain insight into theirs. Whether it’s a meeting to run through a Microsoft PowerPoint deck with a prospect or to brainstorm and discuss ideas within a document, screen sharing is a collaborative powerhouse, especially for SMBs.
As a small business employee, a quick screen share or app share lets you connect with a customer or colleague in-depth, without the need for any travel or more complicated attempts at collaborating via email.
Better yet, all of the key functionality of screen sharing – like scheduling online meetings, sharing your entire screen with meeting participants or just the specific application you are working in, and enjoying crisp audio and video quality – is contained within versatile business collaboration software that’s available on both desktop and mobile apps.
In this guide, we’ll walk through some tips for getting the most from your screen-sharing tools in general and what can you do with Cisco Webex in particular. Read on to see how you can share your screen as productively and securely as possible.
Before we look at advanced features and workflows, we should talk about a few basic things to do first to ensure an optimal screen-sharing experience:
Screen sharing should be straightforward, fast, and flexible. In Webex, it is.
You can share your whole screen with up to two other people on a free plan. Alternatively, take advantage of a premium plan to choose which files and applications to share and keep everything else private.
On a phone or tablet, you can also natively share your screen from the iOS or Android mobile app, so that it’s easy to get everyone on the same page no matter where they are or what device they’re using. Joining the online meeting itself is simple: Just click or tap to join, or have the meeting come to you via the Call Me option.
If you’re in a hurry or don’t want to download anything, you can join from a web browser. Audio, video, and screen sharing are all available within this lightweight web client.
When you think of screen sharing, maybe the first image that comes into your head is one of looking at and discussing a slide deck or document. That’s a primary use case, but you can also go further with features for annotation and whiteboarding.
Let’s say you’re working at a PR or advertising firm and need to connect with a customer about a current campaign. You could pull up the draft copy that you had sent them earlier and use Webex to annotate the asset in question for real-time collaboration.
Another option is to use whiteboarding in Webex. Digital whiteboards allow you to share drawings that you can create with touch gestures or stylus input. This workflow can be a quick, effective, and real-time alternative to sharing mockups over email, and a nice way to initiate a design project or just explain a concept visually.
Screen sharing is a versatile workflow:
It’s easy to perform either workflow in Webex. With screen sharing, meeting recording and broadcasts, you can keep everyone in sync from any location.
Screen sharing takes place in the context of real-time collaboration. In other words, it’s something that normally complements other tools like web or video conferencing.
Webex ensures you have the best possible audio and video quality during your online meetings, so that your screen shares don’t routinely get sidelined by choppy conversations or noticeable lag. You can even choose to have an active screen share next to a video feed of the meeting’s attendees.
As a whole, Webex enables real-time collaboration regardless of location. As you and your customers become more mobile and spread your work across multiple devices, screen sharing via Webex is the perfect way to stay in sync. Schedule online meetings with ease, set up a video conference for superior engagement, and mark up documents and presentations in detail.
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